Well, you know the importance of providing your contact details on the website so the customers can make a consultation. Most of the websites have a telephone number and email to make a booking, however, a number of issues arise. It’s quite easy to forget updating the website so that customers can understand that the booking is full.
Now, on the other hand, some potential attendees may show a sign of disappointment with a poor impression. Even is a business owner manages to remind the same, he/she has to rely on the traditional practice of pen and paper. This is can be a daunting task.
So, let’s break down the requirement of a website in terms of managing bookings and appointments:
- The website must show the updates
- In case there’s no space for further booking, consider integrating a platform to manage the same
- Number of booking slots left
- Visitors must be able to book appropriately based on availability.
Now, with Acuity Scheduling, you can effectively handle all the back-end requirements without developing it on your own. This includes:
- Number of people booked your service
- List of attendees and their contact details
- Contact updates for specific bookings
A deeper look into Acuity Scheduling
Acuity Scheduling is a platform for scheduling the clients who want to show their availability in real-time and book the appointments as per the planned schedule. Acuity Scheduling is known for user-friendly interface and increased functionality. These features help users to manage their schedules appropriately and prevent mishaps.
It provides a notification to the users about the booked appointments and it can also be checked through mobile devices. Moreover, it also allows users to use the tools through which they can send customized and branded reminders. The reminders can be configured to customize the confirmations and follow-ups for the customers.
Acuity Scheduling is the best platform for small and developing businesses as it enables acceptation of online payments while booking an appointment. Payments can be paid through Braintree, Paypal, Stripe, Square and Authorize.net. The platform also supports Outlook 365, Google Calendar, and iCalender. The scheduling software can be easily integrated with other business applications like Quickbooks, MailChimp and many.
Features of Acuity Scheduling
- Multiple locations and employees
- Automatic adjustment of time zones
- Email and SMS reminders
- Advance appointment booking
- Open API
- Direct embed to website
- Activity tracking
- Event and group scheduling
- Auto notifications and reminders
- Team calendars
- HIPAA compliant
- Availability of real-time calendar
Setting up the process
If you are new to auto scheduling, all you need is, sign up with Acuity Scheduling and get a free trial at the initial stage to understand the process. The next thing is, setting up three appointment classes to determine the types and priority.
This can be done from “create your appointment types” section or clicking on Appointment types under Business settings. Select “New type of group class” to assign a new class. Input the duration in minutes along with the price. This information can be saved by clicking on “create appointment type”.
Secure and nonpareil scheduling
If you want to prevent the appointment getting mixed, Acuity Scheduling is the choice for you. It automatically adjusts the calendars and updates accordingly based on the time zones. Therefore, clients now, do not have to worry much while traveling abroad, rescheduling or cancelling an appointment.
The framework typically supports compartmentalization of management when the users are more than one. This means you can set the events on the calendar to showcase a specific number of clients. The dashboard presented by Acuity Scheduling supports the management of multiple locations along with keeping a look at the other staff operations. It has a unique feature that allows the presentation of new customers with intake-forms.
Through the framework of Acuity Scheduling, you collect the information of the customers while they are booking their appointments. Hence, it’s a quite easy and fast method for gathering, retaining and recalling client information for future needs.
Tracking the revenues
Acuity Scheduling provides a detailed overview of both paid and unpaid appointments to check the revenues. You can tag with no-shows and record the plus hours of fulfillments spent on each appointment.
The features of Acuity Scheduling can be customized to match the needs appropriately. The best part is, the calendar can be shared on many social media platforms including Facebook and Twitter. However, if you want to share it with some specific number of people, consider mailing it. Most importantly, the calendar can be embedded in the website to enable seamless booking of appointments.
The framework is HIPAA compliant and thus, it can handle all the information of clients safely. End-to-end encryption is used to protect single and multiple bookings from a number of clients. The security is also extendable to mobile devices with any browser. Online payments are heavily fortified and also accept a number of payment avenues.
The shareable link can be sent to the customers so that they can choose a suitable date. The real-time calendar availability can be seen through this framework and thus, meeting or consultation is no more a hassle. The payment can be made in advance through the same platform.
- Windows Mobile
- Monthly Payment
- Medium Businesses
- Small Businesses
The final judgment
Before purchasing software of appointment scheduling, make sure discern the evaluation process from the experts. It is also important to check whether or not, clients and companies are satisfied with the process. There are lots of platforms through which you can check global reviews and comments.
Acuity Scheduling eases the process accurately when it comes to managing and booking appointments. It is the perfect API through which small entrepreneurs can integrate new and existing website with full control on appearance and feel.
There’s a lot more in terms of benefits from Acuity Scheduling. Therefore, don’t waste much time and go ahead to ease the process with the incredible software.