Small businesses have lots of things to handle, so do the owners. It might be overwhelming sometimes, affecting productivity and speed overall.
In the era of digital, tools and various apps have been launched to help entrepreneurs. Relying on apps for your business can help in doing your work much faster and offer flexibility to the business.
To automate the core business process along with saving money and time, here is a list of the best apps you can consider for yourself.
Find the apps that can help your small business, and let your work have more efficiency.
Best Apps For Small Business Entrepreneurs
Handling lots of things on one plate, sometimes you end up frustrating or missing the important points.
With the help of these tools, you can manage your work much better and smoothly.
Also in business, you need to be productive along with managing your time. So you can focus where it’s needed.
Here are some of the best tools for you. Well, some are even totally free to use.
MailChimp is helpful for those entrepreneurs who don’t have a marketing professional.
Also, if you have one, in both cases this app can be helpful for your small business.
Image source: googleworkspace
Mailchimp keeps your materials related to email marketing easy to access and organized. It makes sure to automate to avoid the hassle.
It’s helpful, easy, and simple to use for small businesses.
With this, you can do –
- Get sales alerts
- Performance of your account daily reports
- Create, send, and make the professional, template as well as on-brand emails.
- Track down your metrics
Takeaway: MailChimp is a time and hassle-free app for very entrepreneurs. It supports iOS and Android.
Well, the app is free of cost but you are going to need an account on Mailchimp. The cost of this might depend.
The new business plan is free of cost. But they have two more plans i..e Pro Marketer and Growing Business which are costly.
In Pro Marketer, the plan is $199 per month. Whereas Growing business depends on the subscriber you have for the email list. The plans start at $10 per month.
The belly is a helpful app for creating as well as customizing your customer loyalty program.
It can help you in designing the points program based on the preferences of customers. Besides, you can do emailing, social media marketing, and analytics too.
The Belly account is easily manageable, you can use your mobile app for this.
Takeaway: The Belly account starts at 129$ per month. Also, it is easy to manage and you can simply access all of the loyalty programs with the ease of customizing.
Do you feel frustrated to see tons of tabs open on your screen that cause too much confusion? Well, a magnet is a solution for that.
This app is a window management tool that can help you in arranging the opened windows. It manages the tabs into clear configurations
Image source: gearpatrol
Not just the idea is extremely simple but those who understand the pain of going back and forth between tabs and managing work can get huge help from this.
Also, you can do your work pretty fast and it reduces the chances of missing important tabs or documents while you work.
With the magnet app, you can do –
- Drag and drop windows.
- Create keyboard shortcuts
- Use menu bar for better and easy access
- Organize your screen to the side by side, quarters, thirds, or any three options for combination.
Takeaway: Magnet is not a free app. Also, this one supports Mac and you can get it from the Mac App Store.
Lots of businesses are dealing remotely these days.
Managing a remote team is quite a hassle. GoToMeeting offers the best solution to manage the work for you.
You can host HD Quality Videos meetings without any limits. Here you get screen sharing, integrate with office 365, google calendar, dial-in conference, etc.
These are available in the basic version of this app. Also, it’s simple to access, you can either use a computer or your mobile.
Takeaway: GoToMeeting offers the services to keep your video conference meeting more productive and frequent.
The basic version includes all the needed features. The cost of the basic plan cost $12 per month.
Hootsuite is perfect even though you just started or already in the business. It’s one of the essential tools that you should have for your marketing arsenal.
The app is a completely automated, hands-off way that helps you in organizing your content for social media. You can generate content even though you are sleeping!
- Integrating with different analytic apps
- Designate team for approving content
- Easy access to stored content in the cloud
- Automated post to all platforms for social media
- Tracking key metrics and report building
Takeaway: With the account, Hootsuite is completely free to use.
Well, the account price might vary depending on the business size and features you want to have.
Bear is for you if you want an app to streamline your thoughts. Here you can write anything, from half sentences to a complete essay.
Well, the app is not exactly for the business purpose. But it’s still effective for writing down the important messages, ideas, or brainstorms your thoughts.
It’s helpful when you want to declutter your brain before you start your work.
With Bear, you can do –
- Different theme and typography options
- Tools for marking and editing
- It syncs to the cloud directly
- Different conversion options along with PDF and Word Docs.
Takeaway: To manage your everyday work, creating a list, or personal ideas. Bear lets you write everything without any hassle.
However, the app supports iOS devices. Also, it’s not free if you want to use its advanced features.
The standard version of this app is free to use.
7. Be Focused
Time managing is one of the hassles for small business entrepreneurs. Being focused lets you do that by managing your daily tasks and making sure to boost productivity to a maximum level.
Be Focused, you can do
- Add the schedules of your breaks
- Manage or create your daily goals
- Break your work into small and time intervals
Takeaway: Be Focused is light and easy to use the app for time managing. You can create the goals and manage according to the time fixed.
Also, this app is free to use.
For business owners who want to access their two devices from two places at once, LogMeIn is a safe and secure way to do that.
LogMeIn provides easy remote access to your computer from home and office together. You can access it with your phone and tablet anytime without any hassle.
This helps you to access the desktop capabilities that include doing editing of files or even printing through your phone or tablet.
Takeaway: LogMeIn eliminates the hassle by logging you into your different desktops with your phone.
You can get more access to get data and work done, no matter where you are.
The subscription can depend on the package you are choosing. They have three options here, divided into Individuals, Power Users & Small Businesses.
As the name sounds like, Todoist is a digitized version of a to-do list that you make for daily, weekly, and monthly purposes.
Image source: Todoist
However, it’s much cleaner and comes with an intuitive interface. This helps in tracking the tasks with better, smooth, and pleasant experiences.
Unlike with a normal to-do list where you have to look at different papers to find the one task.
You can either buy the app for yourself. Here you can change your goals, work, business stuff, etc.
Or you can choose their business app. Sign up for the business version to manage your overall tasks.
With a To-do list, you can do-
- Sharing and commenting on files
- Organized tasks
- Add more when you need
- One time or repeating deadlines
- Plan or assign the work and projects
- Measure the productivity trends
Takeaway: Todolist gives a much better replacement if you are struggling with notebook papers. It comes better to manage and with different other features to boost productivity.
Well, the app is not free. The business cost is $28.99 per user and per year.
Chances that you are using Skype already. But you can use this app for your small business too.
Skype allows its users to get in touch with the help of video calls to their loved ones.
But as a business video conferencing, the app is reliable and lets you work remotely.
Also, skype offers its business app which includes features like –
- Collaboration with PowerPoint and whiteboard in real-time
- Domestic, International, and North America callings.
- Meeting recording for future help.
- Connecting more than 250 people from any device.
Takeaway: Skype is user-friendly, allowing features to help but if you don’t want to use Skype For Business, you can choose the standard version.
Here you can connect with more than 25 people. Also, it’s free
But skype for business, you have to spend $5 per month.
11. Dropbox Paper
You might know about Google Docs. this one is similar to that, here you can collaborate on the one document in real-time and do the work.
Dropbox paper shares similarities with Google Docs. However, according to users, Dropbox Paper is much more intuitive and simple.
Here you can do sharing, assign work, clean interface, embed emojis, GIFs, videos, etc.
Also, you can add the Google Map directions in case you need it.
Takeaway: Dropbox Paper is a much hassle-free option to replace with Google Docs. But if your business requires printing or hard copies, then you better stick with google docs.
Dropbox Paper doesn’t have a feature for prints.
As for the price, ist not free
But you can do a quote to an enterprise account where you can get the customized package. you can choose whatever your business needs before paying for it.
One of the popular names that are counted in software for business accounting. The Quickbooks online accounting app is highly reviewed and trusted by the users.
Quickbook online app allows most of the fundamental activities related to accounting. It makes it much easier as it can be accessed on their tablet and phones.
Here you can do –
- Payment receive
- Tracking the expenses
- Viewing the current profit and loss as well as balance sheet check
- Allowing the accountant to have access
- Customizing and sending the invoices, sales receipts, etc.
Takeaway: Quickbook solves the hassle of dealing with accounting in a small business. It manageable and hassle-free option. Also, you need to subscribe to the Quickbook for using the app.
It’s free if you have a Quickbook subscription. The price for this is$10 to $191 per month. It depends on the package you choose for business.
Dropbox is one of the apps that are already famous and you might be using it too for personal stuff.
But you can use it for business purposes as well. It can help you in keeping your business smooth in function. Also, they have file-sharing software specially designed for business.
With this app, you can do –
- Request as well as share files for external use
- Drag and drop easy interface
- Unlimited cloud storage
- Link the personal and business accounts
Takeaway: Dropbox comes with an easy and hassle-free interface. With Drag and drop, it saves time for the business.
However, the app offers different plans which cost. The business version starts at $12.50 per month.
You can choose $20 per month as well.
Evernote is a pretty common app by now. People are using it for personal purposes but for business, it’s also a good app.
Image source: Evernotehelp&learning
For those who don’t know, Evernote is an app that provided a cloud-based notebook. Here you can digitally organize all your important tasks to all your devices. Evernote let you save –
- To-Do List
For a small business, Evernote is helpful for making sure to organize all the ideas and thoughts You can share and organize the brainstorming, personal agendas, etc with your colleagues.
You can use Evernote for your business, like –
- Annotate or sharing the documents
- Organizing day to day tasks
- Scan and search business important notes
- Multiple team member access to the document
Takeaway: Evernote comes with different features that allow the business to organize their work, documents, and even lots of other stuff.
For Evernote, the basic version is mostly for freelancers and small businesses. It’s free of cost
But to switch Premium account and Evernote Business, you have to spend the money on it.
Square is Point of sale comes with free apps that go with a comprehensive POS system. It’s suitable for growing as well as a new business.
Also, the system is hassle-free and it allows more portability. It includes most of the major credit cards along with contactless payment for a person or online transactions.
Here you can do –
- Sign on device, payment as well as tip
- Easy connection to the printer
- Invoices Sending and tracking to square point of sale
- Track the inventory and real-time in sales data
- Send text and email for receipts
Takeaway: Square‘s system for Point of sale is depending on what kind of hardware you want to opt for.
The magstripe cards are free. But for every transaction, it will charge 2.75%.
Whereas readers for chip cards are $29 and it charges an extra 2.75% on their every transaction.
16. When I Work
When I Work helps in eliminating the hassle that is caused during logistical coordination with the employee.
With this app, you get scheduling and monitoring clock-ins.
Image source: wheniwork
When I Work, I offer easy help to set the schedule and manage with your employees. It eliminates time to waste and other concerns while working.
When I Work, you can do –
- Communication with other staff through email. You can do a group or one to one messaging too.
- Schedule the employee shifts easily
- Receive and manage time-off requests
- Integrate the business to accounting software
- Find the replacements to cover the shifts by sending notifications for available staff.
Takeaway: Logistics is one of the nightmares especially when you don’t know what is going on. Latest updates can delay important work.
With this, you can manage your employees and get fast decisions based on available data.
The app is free when you use the When I Work account. Both are free of use to your business if you have more than 75 employees to manage.
But here you need to contact the company if the number is more than 75.
Every business even though it’s the smallest one, needs a human resource department who can be dedicated. And not all have enough funds to spend on hiring a team or full-time manager.
Without having a team, your business can do the work along with taking care of and organizing the employees.
Zenefit offers all in one HR, benefits, payroll, and a platform for time tracking. It let you handle the work without the need for an HR manager.
The software is helpful, and you can do –
- Integration with different apps
- Managing the hire, onboarding, and maintaining the record of your employees
- Adjust the payroll depending on the working hours of employee, vacations, and benefits
- Help in navigating the ACA and compliance for small business
Not just for the business but for the employees, they can do the scheduling their time. Reviewing the taxes, insurance plans reviews, tracking their benefits plans, clock in and out.
Takeaway: Zenefit saves time and a lot more effort that can go waste anyway.
Here you get a standard plan which costs $5 per employer, per month. For a month plus, it includes a $40 base free.
Their advance plan costs $9 to the employer and the cost base fee $ 40 per month.
LinkedIn is offering an easy, simple, and professional way to connect with people. For a small business, to grow your networking, LinkedIn is the professionally recommended app to use.
You can meet, discover, and grow your business network among peers, colleagues, friends, and other business owners.
With this app, you can do –
- Creating a business profile presenting your brand in the market
- Listing the jobs
- Following the inspiring or networking purpose groups
Takeaway: For a small business, networking is crucial to expand its reach. For that, LinkedIn is highly recommended.
Well, the standard subscription is free. To upgrade your account, you can choose the plans. The plans are divided according to their preferences.
For example, the Premium business charges $47.99 per month. For Priming hiring, you have to spend $99.95 per month And for sales, they have $64.99 per month.
For small businesses, recruiting is another hassle to deal with. But For ideal recruiting, there are tools to help.
LinkedIn has popularity among business people. But you can also use Workable as a recruiting tool for you.
This helps you in getting the process done of finding the qualified and capable employee for your company.
In workable, you get –
- Easy search and information about candidates
- Creating a brand page for career opportunities
- Prescreen question template customization
- Schedule the meeting and interviews
- Managing the hiring pipelines
- Tracking the application and its overall status
- Integration with email and calendar
- Assistant onboarding
Takeaway: Workable is a good option if you want to use something more than Linkedin. Here you get a secure, smart, and streamlined process to find the candidates.
As for the pricing, here you get four plans. Also, Workable supports the android app.
Passwords are part of life. No matter if it’s your personal or professional work, you need to manage tons of passwords altogether.
When you are doing small business, you are going to need something that can track the passwords. There are apps, sites, and lots of devices that need a password.
LastPass helps you in storing all the passwords in a secure vault. You can easily get your passwords and save them for future logins.
Here you get two packages that depend on what your business needs and its overall size. You will get –
- Secure access to your account with Touch ID
- Automatically synced passwords in all devices
- Every user have their private vault
- Security alerts and notifications
- Share access to friends, college, and family for emergency
Takeaway: The package is divided into two categories. One for Team packages, that starts with $2.50 or less per month.
For a small business where you have fewer than 50 employees, this one is recommended.
Well for a larger business, where they have lots of employees. They can sign up for Enterprise packages that come with additional features and more features.
Interacting with customers is crucial for small businesses. Not only can you get more sales and better customer relationships, but it also helps you in building your loyal base among them.
To make that easier for you Podium is helpful. Here you can interact with your customers via text to answer their questions, review, comments, etc
With this app, you can do –
- Collection of visitors related information for communication
- Simple monitoring of reviews
- Message assign to employees
- Aggregate and respond easier to social media messages in one place
- Invitation to more customers to reviews your business via text
Takeaway: Improving the interaction with your customers will help in building the customers engagement
The podium is helpful and easy to use. Well to receive the quote, first, you have to send an email to contact them.
Along with some questions, you are required to give some basic information about what you do as well.
To communicate with your employees all day, instead of doing it with personal text, Use Slack for the purpose.
Slack is for business and specially made to do messaging, collaborating, calling, etc in the workplace.
Also here it doesn’t matter if you are a small business owner or running a company with more than 200 employees.
With Slack, you can get –
- Easy and fast file sharing
- Message channels for public, private as well as direct
- Integration with software like Dropbox, Twitter, Google Drive, etc
- Easy to search conversations
Takeaway: The slack is helpful to handle the communication and give easy messaging options to the business. Well for the business, the standard plan is free of cost.
But for a bigger company, slack charges $6.67 per month to their standard package. And for their Plus account, the cost is $12.50 per month.
Expensify is an easy and hassle-free way for tracking as well as reporting the expenses for the business.
This can help you in calculating the tax deduction much hassle-free and easier. You just need to take a picture of the receipt.
Image source: Linsonbusinessconsulting
Also, the app does automatically capture, reporting as well as submitting all required information.
With Expensify, you can get –
- Accounting software integration
- Next day reimbursement after you submit the expenses
- Credit card and track expenses sync
- Keep business and personal expenses apart
Takeaway: Expensify can help in dealing with lots of things especially when it comes to expenses. The account is free if you are an individual.
Well, the small business plan charges $5 per month. You can pay $9 for different sizes along with additional features.
Basecamp is helpful as it provides project management and team communication software.
With this, you can track the daily and ongoing tasks. Share your files and centralized the modes of communication within the company in one place.
Basecamp offers an easy solution to manage the task, also you can-
- Create a project-related task, assign deadlines to the employees
- Sharing and commenting on working files
- Oversee activity related to project and check-in questions to employees for quick updates
- Inline conversation with the employee on any project
Takeaway: Basecamp is slightly lower as compared to other options. The charge for the services is $99 per month.
Instead of per user, here you get a flat monthly fee for every business size.
25. Invoice By Wave
Invoices can be messy if you don’t know how to do it. Staying on top is needed but when you are dealing with lots of things, it might be hard work to do.
It takes too much paperwork, tracking down the late payments along with the customers who are in a delinquent situation.
The Invoice By Wave app helps you in digitizing as well as streamline all invoice related concerns.
Here you get the simple and easy invoices to organize and to send. It’s much hassle-free and ready to work with.
With invoice, you can do –
- Check the status for invoice
- Create the professional and customizable invoices to send
- Getting alerts when you get paid for it
Takeaway: Invoices are important, that’s how you get paid and for business, it’s important to have organized details too.
Invoice By Wave helps you in doing that. And also it’s free of cost completely.
For a small business, updating and managing a daily planner to make sure everything is going according to the date might be a hassle.
If you think your planner is not working and everything is spilling everywhere, deadlines are crossing and the workflow is affected.
Well, use Asana that can help you in sorting out the mess. The app has a single, simplified, and digital interface.
With loaded features that help you to access your app on the desktop, phone, and tablet. Also, you can visually map out your updates, goals, and maintain the to-do list in real-time.
Also, it syncs up directly with the employee‘s calendar too.
Here you can do –
- More than 100 integration to software and apps like Evernote, google drive, etc
- Creating private and public tasks
- Adding task along with their due dates, files, assigns, and details
- Send or request feedback, comment and ask questions
Takeaway: Asana is one solution to keeping your daily schedule update.
Well, the basic version where you can get more than 15 users’ features is free. To get the premium with unlimited members costs $9.99 per member, per month.
Nimble offers CRM tools for the business. Here you can get customer relationship management that has automatic syncs, easily store information, frequent updates, etc into a unified database.
For a small business, CRM is crucial, and Nimble can help in nurturing the relationships between clients and businesses.
Also here you can access the comprehend features of the service from your tablet and phone.
You can also do –
- Tracking to email templates
- Business Card scanning
- Culling the information from different social media platforms to keep customer information up to date
- Managing the tasks
- Integrating to apps like MailChimp & Hootsuite
Takeaway: The Nimble app is helpful to small businesses, especially if you are aiming to do customer satisfaction improvement.
Here the app is free to twitch its Nimble account. To get an account, they have two packages, depending on the price, size, and features
Nimble contact has more than 5,000 contacts, Here you can get this for $9 per user. It’s for per month and paid annually.
Nimble business accommodates more than 25000 contacts. The overall cost is$19 per user and month. It’s also an annual payment.
If you have a project and your team is working together on this, you are going to something to keep everything organized.
Trello helps you in keeping everything organized, managed, keep it updated, and easy collaborating.
With the flexible design and intuitive, this app fits for macro and micro single projects. Along with that, you can do –
- Create public and private boards
- Drag and drop cards for tasks
- Display cards in the calendar
- Attach the files and upload them to your device.
Takeaway: Trello keeps the management easier when you are working with a group of people together.
Trello offers the basic package free. With their business class package, you need to pay for $9.99 per user and month.
It adds the integration along with the apps, customer support, and file attachment.
Salesforce is one of the popular CRM software where you can get your customer information. stored. It’s much easier to access since you get a single database.
It offers access from your tablet and phone. Also, you can track your sales lead and nurture better sales.
Easily login and analyze your customer data.
Takeaway: Salesforce is easy and simple along with the four platform tiers. Each tier has more features and capabilities in different sizes.
They have Lighting platform starters that cost $25 per user and per month.
Lighting platform plus is one of their famous packages that cost $100 per user and per month.
Hereko enterprise starts at $4000 per month.
The last one, Platform unlimited is the Salesforce premium package. This will require you to contact the company for getting the quote.
With the highest user reviews, Freshdesk is one of the famous customer support tools.
You can get specfixe software along for the product that increases sales, customer messaging, call centers, etc.
With this software and app, you can also do –
- Save replies for common questions and send canned responses.
- Convert the incoming emails to tickets
- Add tickets, chat wit ticket and respond
- Get assign your tickets, prioritize can put it in category
Takeaway: Freshdesk is easier, organized, and simple to access. With the customer support tools to improve the overall customer satisfaction
The Freshdesk app is free with the account. They offer five tiers which depends on the feature, capabilities, and size you are preferring
The range is a free basic account and exceeds to 89$ per agent, per month. It gets billed yearly.
Shortly is an inventory management app that allows you to enjoy the best from both worlds.
It can be used through the website platforms and they offer a separate mobile app for small businesses. You can access your inventory through smartphones and tablets.
Shortly allows catalog base maintenance that includes custom notes, tags. Also, you can use an in-built scanner to scan the barcodes.
Takeaway: Shortly offers an easy solution for checking and managing the inventory. Also, the basic features are free to use.
Shortly also has its paid plans that come with more features and capabilities. The paid plans start at $39 per month.
Shopify is a complete POS system for small businesses that includes an app, app store, and card reader.
With this, the users can pay through their different options available. For the small business who have a brick and mortar store. You can have this for chip and card readers.
This accepts the chip and magnetic cards, it includes sweep cards, tap, chip, and swipe readers.
Shopify allows contactless payment for the small business.
With this app, you can do –
- Tracking as well as managing the inventory
- Process the refunds
- Email and text the receipt to the buyers
- Integrated with the apps for better services
Takeaway: Shopify provides the Point of sales system, it supports the Apple and Android pay both which gives much hassle-free payment methods for the buyers.
To purchase the packages, here you get three. The price increases when you choose more features.
The ideal for new as well as a small business is their basic Shopify that costs $29 per month.
For a growing business, they offer Shopify $79 per month.
The advanced Shopify is an ideal choice for the fastest-growing or big business. It cost $299 a month.
With the help of Dellivrd, you can check your inventory. This online-based app helps in inventory management.
Image source: Softwareconnect
Delivrd lets you create the catalog for products, count, issue stocks, receive, set alerts, and access the transactions that happened in inventory.
Takeaway: To manage your inventory directly to your phone, Delivrd is the ideal app. Also, it’s free of use.
Also, Delivrd is not a mobile-based app, it can be accessed through the web only.
In case you want more features, they have paid plans as well. That starts from $49.99 per month and users.
Frequently Asked Questions ( FAQ)
Apps can help you in managing your work more fluently and hassle-free. Also, it saves money and time consumption. Since lots of entrepreneurs don’t want to invest in different things when they are starting, it’s better to use the apps to deal with work.
There are several. But Quickbook online offers the best services and overall experience. Apart from this, Wave invoicing, FreshBooks are also ideal for invoicing.
To manage your time and make sure that you are not crossing deadlines. You can choose a Trello. It’s the most popular tool for project management.